‍Privacy Policy

At GT Law Professional Corporation (“GTLaw”), we know that confidentiality and privacy are of importance to our visitors and clients. As a matter of professional responsibility and commitment to providing high quality customer service, we are dedicated to protecting any personal information we hold.

This privacy policy outlines how we will manage your personal information and protect your privacy.

“Personal information” is to have the same meaning in the Personal Information Protection and Electronic Documents Act, and includes any information that identifies you or by which your identity could be deduced. Personal information does not include business contact information, such as your name, title,position, business address, telephone and fax number or business email address,nor does it include “publicly available information” specified in the Act.

A. Governing Principles

GT Law collects, uses and discloses personal information in compliance with the requirements of the Information Protection and Electronic Documents Act (hereinafter, the “Act”) and the provisions of the Canadian Standards Association’s Model Code for the Protection of Personal Information (hereinafter, the “Code”) incorporated into this Act.

B. What this Privacy Policy Covers

This Policy covers all personal information that is collected, used or disclosed by GT Law.

C. What Personal Information does GT Law Professional Corporation Collect?

The types of personal information that GTLaw may collect includes your name, home address, telephone number, personal email address, billing and account information, information about your legal issue and personal information about other individuals involved in your legal matter. The type and quantity of personal information that we collect in order to deliver legal services to you will vary depending on the nature of the services we are retained to provide.

GT Law limits the collection of personal information to the amount and type of information that is required to fulfill the purposes for which it is collected. Collection of personal information is always made by fair and lawful means. We do not collect personal information indiscriminately, but limit such collection to the purposes identified in this Policy.

D. Identifying Purposes - How Personal Information is Used

GT Law collects, uses and discloses personal information for the following limited purposes:

To provide legal advice and services to you
To assess applications submitted to us for employment opportunities with our firm
To administer our client (time and billing) databases
To establish and maintain client lists
To help us avoid conflicts of interest
To establish and maintain mailing lists, which are used to communicate with you during the course of our retainer and to include you in any direct marketing activities conducted by our firm (such as the delivery of a newsletter). If you tell us that you do not wish to receive information about our services, we will not send you any further material.

To help us make credit decisions about clients, prevent fraud, check the identity of new clients and prevent money laundering, we may on occasion, request information about you from the files of consumer credit reporting agencies. GT Law does not use Social Insurance Numbers as a way of identifying or organizing the information we hold.

If you apply for a job at our firm and we do not offer a position to you, we do not retain the information provided with your application. If we offer you a job that you accept, the information you provided will be retained in your employee file in accordance with our policies respecting employee information.

E.Disclosure of Personal Information

GT Law collects, uses and discloses personal information in the following circumstances:

When we are required or authorized by law to do so (for example, if the disclosure is required under the Rules of Civil Practice).
When you have consented to the disclosure
When the disclosure is requested by a third party who, in our reasonable judgment, is seeking the information as your agent
When the legal services we are providing to you requires us to give your information to third parties. In such circumstances, your consent will be implies, unless you tell us otherwise
If we engage a third party to provide administrative services to us (like computer back-up or archival file storage). In any such circumstance, we will ensure that the third party receiving your personal information is bound by the terms of this Privacy Policy
If we engage expert witnesses on your behalf
If we retain other law firms on your behalf

If we use the services of any third party to process personal information, we will enter into a legal agreement that will require them to protect the personal information in a manner that is consistent with this Privacy Policy and is acceptable to us.

F. Consent

We are committed to ensuring that you are aware of how your personal information is used. In most cases, we will ask you for your specific consent prior to collecting, using or disclosing your personal information. Usually, this request for consent will be in writing, butin appropriate circumstances, we may accept your oral consent. Sometimes, your consent may be implied through your conduct with us.

G. Accountability

Our firm is responsible for the personal information we collect and which is under our control.

H. Openness

We make information about our personal information collection and management procedures available to all interested parties. If you have any questions about our collection, use and disclosure of your personal information or this Policy, please contact us in writing as described in paragraph L of this Policy.

I. Access to your Personal Information

You are entitled to access your personal information.To make an access request, please contact us in writing, as described in paragraph L of this Policy.

Summary information will be made available to you upon your request. More detailed requests which require archive or other retrieval costs may be subject to our normal professional and disbursement fees.

Please note that your right to access is not absolute and we may deny access:

When denial of access is required or authorized by law (for example, when a record containing your personal information is subject to a claim of legal professional privilege by one of our clients)
When to do so would prejudice negotiations with you
To protect our firm’s rights and property
When the information relates to existing or anticipated legal proceedings against you
When granting access would have an unreasonable impact on other people’s privacy
Where the request is frivolous or vexatious

If we refuse your request for access or refuse your request to correct information, we will provide you with an explanation as to why.

J. Safeguards to Protect your Personal Information

GT Law takes all reasonable precautions to ensure that your personal information is kept safe from loss, unauthorizedaccess, modification or disclosure. Among the steps taken to protect your personal information are:

Restricted file access to personal information
Technological safeguards like security software and firewalls to prevent hacking or unauthorized computer access
Internal password and security policies

Employees who have access to personal information receive appropriate training to ensure compliance with our Privacy Policy.

Personal information that is no longer required is destroyed or rendered anonymous.

Email

You should be aware that email is not a completely secure medium and no data transmitted over the internet can be guaranteed 100 percent secure. As a result, we cannot assure the security of any information transmitted to us over the internet and you do so at your own risk.

Our Website

You do not have to submit any information in order to visit our website. On our website, like most commercial websites,we may monitor traffic patterns, site usage and related site information in order to optimize our web service. We may provide aggregate information to third parties, but these statistics do not include any identifiable personal information. Please note that our website may contain links to other websites,which are not governed by this Privacy Policy.

K.Accuracy

GT Law is committed to maintaining accurate, complete and up-to-date personal information. If you are aware of any changes to the personal information you have provided to us, simply inform us of these changes and we will update our records accordingly.

You may review and correct your personal information by contacting us, as noted in paragraph L of this Policy.

L. Challenging Compliance

GT Law designated an official who is responsible for managing our compliance with this Privacy Policy. This official will respond to your information requests regarding our privacy policies or about your personal information under our care and control.

Our Privacy Officer can be reached in writing at:

Privacy Officer

GT Law Professional Corporation

1 Orangewood Crescent,

Toronto, Ontario

M1W 1C5

We investigate all complaints received by us and will respond in writing in a timely manner. If a complaint is found to be justified, we will take appropriate measures to resolve the matter to the satisfaction of the complainant. In the event that you are not satisfied with the response you receive from our Privacy Officer, you may contact the Office of the Privacy Commissioner of Canada at the following address:

Privacy Commissioner of Canada

112 Kent Street

Ottawa, Ontario

K1A 1H3

www.privcom.gc.ca

Disclaimer

The use of the Internet or this form for communication with the firm or any individual member of the firm does not establish a lawyer-client relationship. Confidential or time-sensitive information should not be sent through this form.

Note: Past results are not necessarily indicative of future results and there is no guarantee of success in any particular matter.

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